21+ Free Printable Petty Cash Log Templates Excel Word PDF

Some organizations make sure that they have receipts with each petty cash transaction and petty cash log as well. A petty cash log with the above contents ensures proper cash handling and management. To ensure that petty cash expenditures are properly documented and supported, it’s important to have a clear process for requesting and obtaining receipts for all petty cash transactions.

Track your finances and get accurate double entry accounting reports. By downloading the Petty Cash Log template, you agree to our licence agreement, allowing you to use the templates for your own personal or business use only. You may not share, distribute, or resell the templates to anyone else in any way.

In a classified method, expenses would be recorded and arranged as per the chronological dates of the transactions. To see the entire amount recorded for expenses, a total amount can also be added in the credit side. The head cashier assigns a fixed amount to the petty cash account. There are columns for each transaction on the credit side like a columnar log, while the debit side has one alongside a date column. After a specified period, the petty cash cashier submits an expenditure statement to the head cashier, who reconciles and replenishes the account.

Recording purchases with petty cash

In terms of efficiency, digital petty cash logs have a lot of advantages over their paper-based counterparts. Paper logs need to be manually secured by the petty cash cashier. Petty cash expenditures are manually entered and calculated then reentered on a computer should there be a need for electronic data transfer or storage of expenses. The petty cash log is one of the most important components of managing petty cash. Any transactions from petty cash or out of petty cash need to be recorded on the petty cash log. It’s also important that any money disbursed out of the petty cash fund have a receipt.

• It’s up to you whether to update your log every week or after every transaction so that you don’t forget any detail.
• Petty cash logs are important budgeting tools to account for every cent spent.
• Anyways, a big amount when fixed for petty expenditure is more likely to theft and discrepancies.
• For example, you need to record the conveyance charge of Rs.200, the cartage of Rs. 150, the postage of Rs. 400.

Simple petty cash templates used by custodians for keeping records and management of petty cash funds. The most basic petty cash log only requires a date and amount column. The cash received from the company’s financial officer goes into the debit side while the expenses petty cash covers go into the credit side. A petty cash custodian notes the purchases and computes the balance at the end of the day. Small businesses with employees will find simple petty cash log highly effective. A petty cash log template is a pre-designed petty cash ledger with designated columns you fill in with all the details of petty cash account transactions.

We pride ourselves on being a comprehensive, 100% free platform dedicated to providing top-notch, easily editable Excel templates, step-by-step tutorials, and useful macro codes. With fresh templates uploaded daily, we aim to meet every conceivable Excel need you may have. Whether you’re a student, a business professional, or someone looking to make sense of their data, our range of templates has you covered. Dive into the world of Excel Templates today and transform your number-crunching experience into an effortless journey of discovery and efficiency. If you have an office manager, they’re the most likely choice to manage the petty cash fund. If you only have a few employees, fund management may fall to you.

You get petty cash by taking money out of your “Operating Cash,” the same account you use to cover larger expenses. Keep your petty cash topped up, and you’ll always be able to cover spur-of-the-moment expenses. Track it on the books, and you still get a clear picture of your spending overall. Explore how cash flow management software can help you track every transaction—no matter how small—and keep your finances accurate and audit-ready. By assigning a dedicated custodian, your business ensures proper oversight, reduces the risk of misuse, and maintains accurate financial records.

Free Petty Cash Log Templates & Forms Excel, Word, PDF

Initially, petty cash account expenses are insignificant, but the cumulative amount is substantial over time, say a year. Inaccurate accounting of petty cash funds poses a major threat to the company’s financial health. A petty cash log ensures efficacious accountability of the fund, among other merits. Every business manager knows the key to improving a company’s bottom line is efficient asset control. Most businesses employ inaccurate estimations in preparing financial records, which is detrimental in the long run. However, you can use a petty cash log to track and manage incidental transactions.

Free Printable Petty Cash Log Templates Excel, Word, PDF

Think of it as the office “emergency” wallet—used for quick purchases like office supplies, coffee for a client meeting, or a courier fee. For example, you need to record the conveyance charge of Rs.200, the cartage of Rs. 150, the postage of Rs. 400. The amount of conveyance is posted on the column under conveyance. In the same process, the cartage of Rs.150 is posted under the column head cartage, and the same goes for the postage. You can send invoices, see sales reports, monitor inventory levels, track expenses, and more.

Instructions for Petty Cash Excel Template

When recording petty cash expenses, you must have the petty cash log be balanced. A petty cash log template is a document used by businesses to track small expenses. It helps manage and record minor expenditures without going through detailed accounting procedures. Additionally, a petty cash ledger template is simple and readable and helps petty cash to keep up control inside your petty cash log template free association.

• This means that the templates are likely to be well-organized, easy to understand, and aesthetically pleasing, which can make working with them more efficient and enjoyable.
• Explore how cash flow management software can help you track every transaction—no matter how small—and keep your finances accurate and audit-ready.
• Here are the differences between paper-based logs and digital log templates.
• This type of log is suitable for small organizations with a limited number of transactions.
• You can download this petty cash log with Receipts from the link below.

Sample Financial Projections Template in Excel & Word Format

Consistent reconciliation helps to pick out errors, omissions, or abuses before they escalate. It also ensures that there is no inadequacy of petty cash funds since they can be easily replenished in advance. Another merit of having a regular audit of petty cash is that it assists a business to keep up with any mistakes within and the efficiency loss thereof. The practice of doing regular management control reconciliation offers an increase in items of costs without missing out on any cash use and handling operations.

Overall, petty cash is a useful document and is made for bankers. It is imperative to choose what amount is sufficient for your business. You have to deposit your account with money from time to time so that it may not be empty. Too little will bring about a negligible store since it implies you will consistently need to set aside cash yourself because your cash has come up short on money. Welcome to Excel Templates – your ultimate destination for all things related to Excel!

The Further Details

Companies and businesses manage their tiny expenses and costs via petty cash funds and a petty cash log is a way to jot down all petty cash-related transactions and entries. A petty cash log keeps a petty cash manager at the top of all petty cash spending and expenses. These are petty(small) expenditures recorded in petty cash log templates and forms. These transactions of small amounts are recorded in the petty cash book and not in the cash book as it would become large.

Having this policy in writing helps prevent misuse, promotes consistency, and gives employees clear expectations when requesting or spending petty cash. In short, petty cash is a subset of cash on hand, set aside for specific operational use. This article explores what petty cash is, why it matters for your business finances, how to manage it step by step, and real-world examples to guide you. Create professional invoices quickly and accurately using customizable invoice and receipt templates for easy billing.

The person responsible for maintaining the petty cash log will vary depending on the size and structure of the organization. It may be a designated staff member, an accounting team, or an external bookkeeper. The important thing is to have one person or team who is responsible for maintaining the log and reconciling the petty cash account on a regular basis.

If you want, you can edit and make any kind of changes without any hassle and it can be accessed through any device of your choice. Maintaining the usual checks and balances to the minor details, are no longer going to be trouble for you. You don’t even have to create your own Running Log Template to keep everything run smoothly. Just download these real time saving templates and get your work done. These are some great templates that are designed keeping all your requirements in mind. It covers all your basic needs and even if you want to add something, you can customize them also.